Stallholder Registration

Registrations Open: Thursday 28th August

Registrations Close: Tuesday 21st October (unless sold-out prior)

Stallholder Information Pack Released: Tuesday 4th November

Picnic in the Park: Saturday 22nd November

Each stallholder registration includes the following:

• 1 x 3mx3m Marquee
• 1 x 1.8m Trestle table
• 2 Plastic chairs

If you require additional chairs or tables, these can be added when you complete your registration. Power can also be supplied at an adiditonal cost and will restrict your location options.

Please refer to the below categories to see how your Stallholder Registration Fee will be calculated:

Commercial Business: $2,300 + GST
Operating for profit – registered company (ACN) with annual revenue in excess of $1m.

Examples: Hotels, Insurance Providers, Banks etc.

Government: $1,035 + GST
Examples include local councils, State or Federal Government branches, agencies or initiatives, educational institutions, etc.

Large Non-Profit: $1,035 + GST
Annual revenue of more than $10m, according to ACNC reports

Medium Non-Profit: $720 + GST
Annual revenue between $1 and $9 million, according to ACNC reports

Political Parties: $500 + GST

Small Business/Small non-profit: $400 + GST
Not-for-profit/community organisations or sole traders/small businesses with Annual Revenue of less than $1m

Community & Sports Groups: $300 + GST
LGBTQIA+ social and community groups, community organisations, sporting groups with revenue up to $100,000

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Market Hall

To register a Makers table, you must be either a hobbyist or have a small business with products to sell. Spots are limited and sell out every year.

Makers Table: $165 + GST 

Makers Table (Mob/First Nations): $100 + GST 

Whilst we welcome all stallholders to participate, the primary purpose is to connect our diverse audiences with community organisations, small businesses and service providers. Most stallholders provide free items and handouts to festival goers, and we encourage you to think creatively about what your stall can offer audiences.

If your stall activation is not aligned with Feast Festival values or is in conflict with one of our sponsor exclusivity clauses, we reserve the right to reject your registration, and a full refund will be issued.

If you are a food vendor, please do not complete this form; you can submit your EOI here 

For everyone’s safety and peace of mind, all stallholders must have current public liability insurance. This ensures you’re covered if something goes wrong at your stall – and it’s also a legal and council requirement.

All stallholders will need to have $20m public liability insurance and makers and creators must have $10m cover and up.

This is required to be uploaded with your registration. Please upload a current certificate of insurance with the minimum amount of cover for your organisation type. If you upload a certificate that does not meet the requirements, your registration will not be complete.

If your certificate of insurance expires in-between registration and the event, then you must forward the new certificate to the Feast Office at least 7 days before the event; otherwise, your stall registration will be forfeited and your location will be offered to the waitlist.

All stallholders must hold their own public liability insurance to ensure they are covered in the event of any incidents, accidents, or damage that may occur during the event. This protects both you and the festival.

For insurance and risk management reasons, stall sharing between separate organisations is not permitted.

Each stallholder must be individually covered by their own public liability insurance, which only applies to their business and activities. When two separate businesses operate from the same site:

• It creates ambiguity about who is liable if something goes wrong – an accident, injury, or damage.

• Insurance claims may be voided or denied if coverage doesn’t clearly apply to the person or product involved.

• Accountability becomes blurred, especially in cases of non-compliance with health or safety standards.

To keep things fair, legal, and safe for everyone – including you – each site must be operated by one insured business only.

No exceptions; please do not contact us to request one

The placement of stalls within the site will be determined by Feast staff once applications have closed and final stallholder numbers are confirmed. For our site plan in 2025, the stallholder layout will be in rows.

Corner locations have been reserved for sponsors and partners. If you would like to speak to Feast about upgrading to partner, then please reach out to us before registrations close via partnerships@feast.org.au 

Roving
Stallholders must contain their activities within the footprint of their allocated stall and cannot undertake activities beyond this site plan without prior approval from Feast.

Extend beyond your footprint
Each stall has an allocated space, and encroaching into your neighbour’s footprint or into walkways is not permitted. If you would like to do a larger activation outside of a 3x3m marquee, then please reach out to us before registrations close via partnerships@feast.org.au  

Sell or provide Food or drinks
No food or drink is to be sold or given away from stalls, due to food safety regulations. Businesses interested in selling food or drink must apply through our Food Vendor EOI here.

Leave No Trace
Please keep the site looking clean and beautiful, and take responsibility for the removal of your own rubbish. Nothing is to be left on site or disposed of in the Picnic bins without prior approval.

Glitter/Balloons
Due to environmental regulations, you must use eco-glitter and biodegradable balloons only.

We understand some larger organisations and government departments have different payment processing policies, and we are happy to accommodate. Please email marketing@feast.org.au to request approval to be invoiced before completing your registration.

CLICK HERE FOR STALLHOLDER FORM